When your “visit” metric mixes provider work with ancillary services, your data stops reflecting reality. Staffing plans, clinician compensation, and even hiring decisions all become distorted.

When most healthcare owners hear “debt consolidation,” their first thought is usually more paperwork. In reality, smart consolidation is one of the most powerful cash-flow tools a practice can use. It turns scattered obligations into a single, predictable payment—freeing up time, capital, and mental bandwidth.

Great CFOs are not just data collectors; they are energy allocators. They design reporting systems that are efficient, not exhaustive. For example: Track payroll by department, because it’s significant and actionable. Estimate rent by square footage, because precision there adds little insight.

Too often, practices treat accounting like a project with a finish line: set up QuickBooks, build a few reports, and call it done. But six months later, the questions have changed — and the numbers no longer tell the full story. Your business has evolved. Your accounting should too.

Therapy, psychiatry, assessments, and telehealth all depend on the same space and staff, yet contribute differently to the bottom line. And here’s the hard truth: there’s no perfect way to allocate shared costs. Every method has tradeoffs. That’s okay. Because the goal of cost allocation isn’t mathematical perfection—it’s managerial clarity. The moment you chase “perfect,” you risk making your finances so complex that they stop being useful.

Revenue growth should never come at the cost of morale or exhaustion. If average patient charge improvements are working, resist the temptation to also add days. Let one driver land before pulling the next. Clear cancellation policies and simple scripts turn chaos into just another variable to manage. Growth without burnout isn’t slow—it’s stable. That stability fuels a stronger team, happier patients, and a practice built to last.

You can rebuild pricing for any procedure in under fifteen minutes using four building blocks: Consumables – List items consumed per case and calculate true per-unit cost, including wastage. Labor – Convert provider and staff minutes (including setup and documentation) into cost. Commission/Performance Pay – Factor in any incentives or case-level bonuses. Overhead Spread – Allocate the fair share of rent, admin, marketing, and software costs. Once the math is done, add your t

When growth stalls, the reflex is usually: “We just need more customers.” Sometimes that’s true. More often, it’s not. Most businesses don’t grow by piling on volume—they grow by pulling one of three levers: Capacity, Price, or Patient Mix. The real challenge is identifying which lever matters right now, then focusing relentlessly on it for the next 30–90 days.

CFOs help you make better decisions about the future: pricing, capacity, cash, and risk. Both are essential. They’re just not the same. Think about it like a vehicle. A CPA is the licensed mechanic who ensures your car is safe and road-legal. The CFO is your crew chief and navigator—choosing routes, pit stops, and race strategy. If you keep asking the mechanic why your lap times are slow, you’ll get great maintenance…and no improvement plan.

At DrCFO, we know your online rating is more than a vanity metric—it’s a powerful conversion engine. Patients skim reviews before they book, and those tiny decimals in your average often decide who wins the appointment. The challenge is that the math behind ratings is deceptive. Every new review increases both the numerator and denominator, which means that moving from 4.7 to 4.8 might take dozens of perfect scores. Most practices underestimate how hard that climb can be. Th

Why Recalls Matter More Than You Think Every practice loses some patients to moves or life changes. But a large share simply drift away. That’s preventable. And recalls don’t just protect your practice—they protect your patients too.

Seasonality isn’t a surprise—it’s a system. The sooner you treat it as such, the sooner your clinic can win every month of the year.

Every multi-location practice eventually faces the same question: do we keep separate tax IDs, or merge into one? A common mistake: merge first, figure out reporting later. Revenue and costs pool together, and suddenly managers don’t trust their P&Ls. Without guardrails, every “why is this site underperforming?” conversation turns into guesswork. The good news: this is fixable with the right design up front.

Most practices chase growth by doing “more of everything”—more hours, more patients, more services. It feels busy but rarely produces sustained results. Instead, think of your practice as a dashboard with three levers of revenue. If you learn to separate them—and pull one at a time—you’ll grow faster, with less stress and greater clarity.

Consistency is what turns good habits into reliable numbers. Build a checklist so nothing slips through the cracks.

Ancillary and supportive services often decrease blended APC but still boost overall profit. These services tend to have steadier schedules, fewer payer hurdles, and higher staff-time leverage.

Owner Shield is a practical mindset and toolkit for reducing risk without dulling your leadership edge.

Picture this: the seminar just ended. The speaker was dynamic, the slides were sharp, and the energy in the room was electric. You walk out with a thick notebook of ideas, convinced the next quarter will be different.

By focusing on operational efficiency, patient engagement, and referral strength, practices can reverse the trend and build a stronger foundation for consistent growth.

Beyond revenue and expenses, three often-overlooked factors tell a powerful story about a practice’s financial health: fee schedules, adjustment percentages, and patient cancellations.